HIPAA Notice of Privacy Practices

Last Updated: March 2026.

Your Information. Your Rights. Our Responsibilities.

This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

Covered Entity & Business Associate

Covered Entity: ProMed Preferred LLC — the physician oversight entity responsible for all clinical services, medical decisions, and protected health information. Business Associate: 1836 Wellness LLC — the Management Services Organization (MSO) providing administrative, operational, and concierge services under a Business Associate Agreement. Patient Portal & EHR: PracticeQ — a HIPAA-compliant, encrypted patient portal used for intake forms, medical records, and secure patient communications (BAA in place).

Uses and Disclosures of Your Health Information

We may use and share your protected health information (PHI) for treatment (to provide and coordinate your medical care, including sharing information with physicians, nurse practitioners, lab partners, and pharmacies involved in your treatment), payment (to process payments for services rendered, including billing and claims), and healthcare operations (to support quality improvement, staff training, compliance activities, and operational management of the practice).